Job Description: Premises Assistant

Title of postPremises Assistant – Full Time Permanent Contract
Grade (including allowances)H3 + fringe allowance
Reporting toSports & Facilities Manager
Team members:Role forms part of the Premises Team
Time/Hours 37 hours per week, (there may be weekend work, but a day off during the week would be given)
General OverviewTo assist with all matters relating to the satisfactory development, operation and maintenance of school buildings and grounds, including local schools

Personal and professional standards

  • The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Post holders are subject to an enhanced DBS check.
  • Support the aims and ethos of the school as defined in the school prospectus
  • To set a good example in terms of professional dress and appearance, punctuality and attendance
  • Take responsibility for personal development making full use of the school’s professional development opportunities and training
  • To attend team and staff meetings as appropriate, contributing actively whenever possible
  • To provide a courteous, prompt and polite service to all members of the school’s community including governors, parents, students, all staff, contractors and suppliers and other visitors
  • To actively contribute to the school’s mission statement by forming positive relationships within the school community and working collaboratively and in good humour with other colleagues as appropriate or when directed
  • Be aware and comply with all relevant policies and procedures within the school, particularly those relating to child protection, equality, health and safety and confidentiality.
  • It is the duty of all colleagues to report breaches of school policies or procedures to the Head teacher

Duties specific to the post holder

  • The duties encompass, within reason, whatever needs to be done in the context of operating the school’s premises.  Duties include, but are not limited to:
  • Opening and locking premises, ensuring that buildings, site and resources are secure, including during out of school hours and take remedial action, if required
  • Grounds care and maintenance (grass cutting, strimming, edges, borders, hedges, pathways)
  • Chemical application (liquid and pellet)
  • Machinery maintenance
  • Driving site vehicles (including tractor)
  • Oversee onsite contractors, escorting them on site, checking that work is completed to required standards and within required timescales
  • Daily usage of the school’s asset management system (Parago), monitoring and updating work jobs requiring action
  • Perform duties in line with health and safety and Control of substances hazardous to health (COSHH) regulations and take action where hazards are identified, report serious hazards to the Sports & Facilities Manager immediately
  • Assist Sports & Facilities Manager with risk assessments, ensuring compliance with all health and safety responsibilities for example COSHH, ladders, asbestos, legionella and asset register
  • Full cleaning of specified areas
  • Litter picking and waste disposal
  • Assist with ongoing improvement works including decorating and grounds maintenance
  • Removal of graffiti and other effects of vandalism
  • Sanding, scrubbing and polishing of floors 
  • Undertake maintenance work of buildings and site within personal capabilities
  • Undertake general portage duties, including movement and carrying of furniture, equipment and delivery of parcels
  • Setting out examination tables and chairs
  • Operate and regularly check systems such as heating, lighting and security
  • Taking meter readings
  • Preparation of site for expected snow or ice forecast
  • Clearing of snow and ice (flexible working hours will be needed for this due to early starts)
  • Drain clearance
  • Individuals in this role may also facilitate scheduled lettings, with agreement in advance and carry out associated tasks

Skills and personal attributes

  • Have a full and clean UK driving licence
  • Be fit and capable of doing minor repairs or work. (i.e. not requiring qualified craftsperson)
  • An ability to use relevant technology to an appropriate level, for example, computer/tablets and other relevant office equipment
  • Be able to communicate effectively with Head teacher, Governors, teaching and support staff, parents and students, visitors especially contractors on site, cleaning staff or contract cleaning supervisor as appropriate
  • Show initiative and imagination in solving problems
  • Be prepared to work independently on own initiative and without direct supervision as well as work as part of a team
  • Exhibit high moral standards in dealing with confidential and sensitive situations
  • Cooperative, flexible and responsible
  • Be prepared to continually strive to update knowledge and skills where appropriate (for example, remain abreast of Health & Safety regulations, contracts procedures and other basic skills and knowledge associated with premises issues)


  • Minor DIY repairs and maintenance.
  • Previous experience in caretaking or maintenance is not essential but would be an advantage
  • Awareness of Control of Substances Hazardous to Health (COSHH)
  • Working knowledge of Health & Safety at Work Working knowledge of policies and procedures
  • Knowledge of legionella and asbestos awareness
  • Understanding of the Schools ethos, vision and values
  • Manual handling
  • Training in specific areas will be provided as necessary e.g. lifting, working at heights, using chemicals, and computer software.

This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974.  An enhanced disclosure will be sought through the DBS as part of Hertfordshire County Council’s pre-employment checks.  

Please note that additional information referring to the Disclosure and Barring Service is in the guidance notes to the application form.  If you are invited to an interview you will receive more information.

This role description may be modified by the Headteacher to reflect or anticipate changes which are commensurate with the salary and role title and improvement and expansion plans of the school.

This role description will be reviewed every 3 years or sooner, if required.