Job Description: Administrator

Title of postAdministrator (term time only) – Fixed Term Contract until July 2023
Grade (including allowances)H3 + fringe allowance
Reporting toAssistant Headteacher
Team members:Admin
Time/Hours 25 hours per week, term time only
General OverviewTo provide administrative and organisational services to the school

Personal and professional standards

  • The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Post holders are subject to an enhanced DBS check.
  • Support the aims and ethos of the school as defined in the school prospectus
  • To set a good example in terms of professional dress and appearance, punctuality and attendance
  • Take responsibility for personal development making full use of the school’s professional development opportunities and training
  • To attend team and staff meetings as appropriate, contributing actively whenever possible
  • To provide a courteous, prompt and polite service to all members of the school’s community including governors, parents, students, all staff, contractors and suppliers and other visitors
  • To actively contribute to the school’s mission statement by forming positive relationships within the school community and working collaboratively and in good humour with other colleagues as appropriate or when directed
  • Be aware and comply with all relevant policies and procedures within the school, particularly those relating to child protection, equality, health and safety and confidentiality.
  • It is the duty of all colleagues to report breaches of school policies or procedures to the Head teacher

Duties specific to the postholder

  • Provide administrative and organisational services to the school
  • To support the Pastoral Leaders in gathering a range of information e.g. behaviour, attendance, report generation
  • To provide general clerical/admin support for the Pastoral Team e.g. making phone calls, issuing written and electronic communication, filing, photocopying, and responding to routine correspondence.
  • Managing record-keeping systems and processes.
  • To carry out such other duties as required, and as are commensurate with the grade of the post.

Skills and personal attributes

  • Effective use of ICT e.g. word processing, SIMs, databases, etc.
  • Have an excellent telephone manner, being able to adapt responses according to the humour and situation of the caller.
  • Have good numeracy and literacy skills.
  • Efficient and meticulous in organisation.
  • Ability to relate well to children and adults.
  • Show initiative and imagination in solving problems.
  • Ability to improve own practice/knowledge through self-evaluation and learning from others.
  • Able to follow directions and work in collaboration with the Line Manager and School Leadership Team.
  • Work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
  • Exhibit high moral standards in dealing with confidential and sensitive situations.

This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974.  An enhanced disclosure will be sought through the DBS as part of Hertfordshire County Council’s pre-employment checks.  

Please note that additional information referring to the Disclosure and Barring Service is in the guidance notes to the application form.  If you are invited to an interview you will receive more information.

This role description may be modified by the Headteacher to reflect or anticipate changes that are commensurate with the salary and role title and improvement and expansion plans of the school.

This role description will be reviewed every 3 years or sooner if required.